The Pencil Room Online
Effective Date: 1st January 2024
For clarity only, not legally binding.
We collect personal information to provide our services, including account setup, payments, and communication.
Our platform is hosted by Podia Labs Inc, which also collects and processes your data under its own privacy policy.
We use Podia’s email system for communications and marketing (with your consent where required).
We do not sell your personal information.
You can request access to, correction of, or deletion of your data.
This Privacy Policy explains how The Pencil Room Online (“Company”, “we”, “us”, “our”) collects, uses, stores, and protects your personal information when you use:
www.thepencilroomonline.podia.com (the “Site”)
Sketch Club membership, individual classes and courses and all related products and services (the “Services”)
By using the Services, you agree to the collection and use of information in accordance with this Privacy Policy.
We may collect personal information you provide directly, including:
Name
Email address
Billing and payment information
Account login details
Any content you upload (text, images)
Communications with us
We (and our platform provider) may automatically collect:
IP address
Browser and device information
Usage data (pages viewed, time spent, interactions)
Cookies and tracking technologies
We use your information to:
Provide, operate, and maintain the Services
Process payments and manage subscriptions
Communicate with you (including service updates and support)
Send marketing emails where permitted
Improve and develop our Services
Monitor usage and prevent misuse
We may send you transactional emails related to your account, purchases, or subscriptions (e.g. receipts, updates, important notices).
We may send you marketing communications (e.g. newsletters, new classes, offers) using Podia’s email system.
By signing up for our Services, you consent to receive such communications where permitted by law.
You can unsubscribe from marketing emails at any time by using the unsubscribe link in the email.
Our Services are hosted by Podia Labs Inc (”Podia”), a third-party platform provider. Podia provides infrastructure for:
Account management
Content delivery
Payment processing
Email communications
Podia may independently collect, process, and store your personal information as part of providing its services.
This includes (but is not limited to):
Account registration data
Payment and billing information
Usage analytics
Cookies and tracking technologies
Your use of the platform may also create a direct relationship between you and Podia.
Podia’s handling of your personal information is governed by its own privacy policy and terms. We encourage you to review Podia’s Privacy Policy.
We are responsible for how we use your personal information within our business. However, we do not control and are not responsible for Podia’s independent data practices.
We do not sell your personal information.
We may share your information with:
Service providers (including Podia and payment processors)
Legal authorities where required by law
Third parties where necessary to protect our rights or enforce our Terms
We take reasonable technical and organisational measures to protect your personal information from loss, misuse, and unauthorised access.
However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
We retain your personal information only as long as necessary to:
Provide the Services
Comply with legal obligations
Resolve disputes and enforce agreements
Depending on your location, you may have rights including:
Access to the personal information we hold about you
Correction of inaccurate information
Deletion of your data (where applicable)
To make a request, please contact us using the details below.
We and our platform provider use cookies and similar technologies to:
Operate and maintain the Services
Analyse usage
Improve user experience
Where required by law, we rely on consent mechanisms provided by our platform provider to manage cookie preferences.
You can also manage cookies through your browser settings.
Your information may be transferred to and processed in countries outside your own, including by Podia and other service providers.
By using the Services, you consent to such transfers.
We may update this Privacy Policy at any time. Changes will take effect upon posting.
If you have any questions or requests regarding this Privacy Policy, please contact:
END OF POLICY